The best HVAC software for different contractor needs

A two-van residential shop and a commercial mechanical contractor maintaining rooftop units under contract are not shopping for the same product, and a single ranking serves neither. So this is a ten-platform HVAC software list grouped by the way you actually work — with every published price, in the state it was published in, and the company each one is genuinely built for. Find your own shop in it in about two minutes.

If you run residential service with two to ten people, start with the small-team group. That is where the best HVAC software decision usually comes down to how you are charged as you hire, and where Opsler is $25 a seat with two seats free indefinitely.

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How this HVAC software comparison was built

Affiliation disclosure: Opsler publishes this page and is one of the ten platforms on it. Every vendor is described against the same five criteria, every price carries the source and the date it was read, and where a vendor publishes nothing we say so instead of filling the gap from a blog. Verify anything that decides your purchase.

How the ten were chosen

Platforms that recur across current HVAC software comparisons, picked to cover four service models rather than to fill a round number. No vendor paid for inclusion and none was contacted.

What each was judged on

• Which company profile the vendor targets
• Service model — residential, commercial, project work
• What the field app does on site
• Pricing model, and what sits outside the subscription
• The same five questions asked of every vendor, Opsler included

How to read the evidence labels

Official

Read from the vendor’s own site on the check date.

Reported

From a directory or review platform, with the source named — indicative, not the vendor’s own words.

Quote only

No public price; the vendor sets one for you individually.

Vendor details last reviewed 8 August 2026. Two prices in this category are matrices rather than price lists: Housecall Pro re-prices every plan from a Teams | Individual control, and Jobber re-prices every plan from a team-size band. Both were read in every state of those controls on 6 August 2026 and are quoted below with the state they came from, because a figure without its state is not a number anyone can budget with. simPRO refused the automated check on both attempts, so its 30 July 2026 state is reused and labelled. ServiceTitan publishes no price; third-party figures for it disagree and are not repeated here as fact.

Planning maintenance rounds rather than one-off calls? See HVAC maintenance software for how recurring visits and agreements are handled.

HVAC software comparison table

The full HVAC software list, side by side. 4 of the ten publish a plan price on their own site; the other 6 are quote-led or gated behind a demo call, which is recorded here as a fact about the vendor rather than filled in from a comparison blog — the third-party figures for quote-led products do not agree with each other. Start with the rows you can budget from tonight.

Platform	Segment	Ideal company	Published price	Key strength	What to know
Opsler	Small field-service teams	Residential HVAC shops running service calls, maintenance visits and change-outs	$25/seat/mo, no minimum; free Budding plan for 2 seatsOfficial	One plan with nothing gated above it; jobs, photos, invoices and payment keep working with no signal	Two seats are free indefinitely with 50 jobs a month, so the whole shop can be tested before anyone pays
Jobber	Small field-service teams	Small home-service businesses wanting a mature, widely-supported platform	Priced by team-size band, monthly — at 2-5 people Connect $199, Grow $299, Plus $499, five users eachOfficial	Well established, with a large support and template ecosystem	Crossing into the 6-10 band re-prices every plan to $299, $399 and $599
FieldPulse	Small field-service teams	Small trade businesses wanting a broad feature set on a quoted seat price	Custom seat-based quoteQuote only	Broad feature coverage aimed squarely at trades	No published price, so total cost needs a sales conversation before you can compare it
Housecall Pro	Growing residential service	Residential HVAC with consumer booking and card payments in the workflow	Individual $79 / $229 / $349, one user each; Teams $299 for five users, $649 for eightOfficial	Polished consumer-facing booking and card payment experience	Seats bundle into plans, and card processing from 2.59% is a cost on every job you collect
FieldEdge	Growing residential service	Established mechanical contractors centred on QuickBooks	No published price — Select, Premier and Elite are quote-ledQuote only	Deep QuickBooks orientation and service-agreement handling	Quote-led, and weighted toward established shops rather than new ones
ServiceTitan	Growing residential service	Larger residential operations with dedicated dispatch and marketing staff	Not published; third-party reports vary widely and are not restated hereReported	The deepest residential service feature set on this list	Annual commitment and a substantial implementation before the first job is booked
BuildOps	Commercial mechanical	Commercial contractors running service and projects together	Quote by field and office user countQuote only	Built for commercial service plus project work rather than adapted from residential	Sized for mid-market and enterprise buyers, not a two-van shop
FIELDBOSS	Commercial mechanical	HVAC and elevator contractors already committed to Microsoft Dynamics 365	Licences listed from $90 (Mobile User) and $185 (Back Office); implementation $50,000+Official	Deep Microsoft Dynamics and QuickBooks alignment for commercial service	The implementation figure alone exceeds a small shop's annual software budget
Service Fusion	Flat-rate and broad trade	Shops with many field staff who want unlimited users on a flat monthly fee	No price on its own site; Capterra records $259 / $399 / $649 a month, unlimited usersReported	Headcount is not a pricing variable — every plan carries unlimited users	The flat fee is the most expensive option here if you only have two or three people
simPRO	Flat-rate and broad trade	Contractors running both maintenance service and larger project work	No published plan rate — quote-led (checked 30 July 2026)Quote only	Spans service and project work in one system	Implementation is a project in itself, and no public figure exists to budget against

Read the price column at your own headcount and the spread is wide. Five people is $299 a month on Housecall Pro’s Essentials team plan, $199 on Jobber’s Connect at the 2-5 band, and $125 on Opsler — and on 6 of the ten you cannot get a number from the vendor at all without booking a call.

Best for small field-service teams: Opsler, Jobber and FieldPulse

Two to ten people, mostly residential, mostly service calls, maintenance visits and change-outs. All three cover the same core loop — book it, quote it, do it, bill it. The decision comes down to how you want to be charged as you hire, and the three answers are genuinely different.

Opsler is $25 per seat per month with no seat minimum, every feature on the one plan, and a 14-day trial that never asks for a card. Underneath it sits the free Budding plan — 2 seats, one admin and one technician, 50 jobs a month, unlimited customers, 100 inventory items and one inventory location — which does not expire, so a two-person shop can run its whole week on it and never see a bill. Estimates go out single-price or Good-Better-Best, built from your price book at the kitchen table and approved with a one-time code and a signature. Invoices either leave from the technician’s phone or wait in an office approval queue, depending on a switch you control. Parts come off the van at cost and land on the job, so you know what the change-out cost you before you invoice it. Five people is $125 a month, and the sixth hire costs $25.

Jobber publishes its prices, but from a team-size band rather than a fixed tier list. At 2-5 people on monthly billing, Connect is $199, Grow $299 and Plus $499, each including five users. It is the most established of the three, with a large ecosystem around it. The thing to model before you sign is the band: cross from 2-5 into 6-10 and every plan re-prices — $299, $399 and $599 — so a single hire can move the whole subscription by $100 a month rather than by one seat.

FieldPulse is trade-focused with a broad feature set, priced per seat by quote. That is the thing to plan for: no published number, so a like-for-like total cost needs a sales conversation before you can even put it on a shortlist.

How Opsler handles equipment history. Service history attaches to the customer and the service address, so a technician pulling up at a property sees every previous visit, every part fitted and everything still in warranty before they knock. HVAC shops photograph the data plate at install and record the model and serial on the job, where both stay searchable and surface on every future visit to that address. On a callback that is the record a technician actually reaches for — and it is on the free plan as well as the paid one.

Want the offline detail before you decide? The offline technician app sets out exactly what is cached and what a technician can finish with no signal, and flat-rate price book management covers how your pricing reaches the van in the first place.

Best for growing residential service: Housecall Pro, FieldEdge and ServiceTitan

The point at which a shop hires a full-time dispatcher and starts spending real money on lead generation is the point these three begin to make sense. All three assume an office, and their pricing assumes it too.

Housecall Pro puts a “How many users? Teams | Individual” control above its plans, and it re-prices all of them. In the Individual view, Basic is $79, Essentials $229 and Max $349 a month, one user each. Switch to Teams and Essentials is $299 for five users and Max is $649 for eight. Card processing is advertised from 2.59%, with 1% on bank payments. It leans hard on the consumer side — online booking, reminders and card payment in the homeowner’s hands — and that is what you are buying. The number to model is the step: seats bundle into plans, so the hire that takes you past a plan’s included users moves the whole subscription rather than adding a line to it. Our Housecall Pro pricing breakdown works that step through at one, five and ten people.

FieldEdge publishes no plan price. Its pricing page lists Select, Premier and Elite with a feature comparison and no figure, directing you to a demo. It is built around QuickBooks and aimed at established mechanical contractors. Our FieldEdge pricing page sets out what drives the quote.

ServiceTitan has the deepest residential feature set on this list and publishes no pricing at all. Figures circulate on review sites; they are third-party reports, they disagree with each other, and we do not restate them as fact. What is consistently reported is an annual commitment and a substantial implementation before the first job is dispatched.

Worth holding onto if you are reading this group from a five-person shop: a team of five is $299 a month on Housecall Pro’s Essentials team plan and $125 on Opsler, and the other two in this group will not give you a number until you have sat through a call. Publishing the price is itself a feature when you are trying to build next year’s budget.

Best for commercial mechanical contractors: BuildOps and FIELDBOSS

Commercial mechanical is a different business from residential service. The work is contract-backed, asset-centric and often mixes service with projects, and the software is engineered around that from the ground up.

BuildOps states that it is built for commercial contractors rather than adapted from a residential product, covering service, projects or both across HVAC, electrical, plumbing, fire safety and refrigeration. Pricing is quoted against your field and office user counts. It positions itself at mid-market to enterprise, which is the thing to weigh if you are reading this from a two-van shop.

FIELDBOSS is built on Microsoft technology for HVAC and elevator contractors, with Dynamics 365 and QuickBooks alignment. Its pricing page is unusually candid: licences from $90 for a Mobile User and from $185 for a Back Office user, with implementation starting in the $50,000–$100,000 range depending on onboarding tier.

What decides this group: implementation is a project with a budget and a timeline, not a signup. For a residential shop the implementation figure alone runs to many years of a per-seat subscription — five seats on Opsler are $125 a month, and the first two are free. If your work is homes and light commercial rather than contracted plant, the small-team group is where your money goes further.

Best for flat-rate or broad trade operations: Service Fusion and simPRO

Service Fusion charges a flat monthly fee with unlimited users on every plan, which is a genuinely different economic model — headcount is not a pricing variable at all. Its own site puts pricing behind a demo request, so the figures in circulation are third-party: Capterra records Starter at $259, Plus at $399 and Pro at $649 a month, with no free version and no trial — Capterra listing, 8 August 2026, labelled Reported for exactly that reason rather than dressed up as official pricing. If you run fifteen field staff, flat-rate maths works in your favour. If you run three, it is the most expensive line on this page — three seats on Opsler is $75 a month, published, with no demo call to sit through first.

simPRO spans maintenance service and larger project work in one system and is quote-led. Third-party per-user figures circulate and contradict each other, which is itself the useful signal: nobody outside a simPRO quote knows what a simPRO quote looks like. Our simPRO pricing page covers what drives it.

What the two share: both are sized for operations with real administrative capacity behind them, and simPRO’s implementation in particular is a project rather than an afternoon. The comparison worth making is not feature-by-feature but time-to-first-invoice — on Opsler you pick your trade at signup, the account arrives speaking it, and you are dispatching the same week.

HVAC software selection criteria

Seven questions that separate the four groups above and will tell you which is the best HVAC software for your shop. Answer them before you book a single demo — they take ten minutes and they will save you three sales calls.

1. Service mix. Residential service calls, planned maintenance, install and change-out work, or contracted commercial plant? The first three point straight at the small-team group.
2. Headcount, split. Office and field separately — several vendors price them differently, and Service Fusion does not price by person at all. Then ask what the bill looks like the month you hire, not the month you sign.
3. Maintenance agreements. Do you need a contract record with a term and a renewal, or recurring visits that appear on the calendar by themselves? Those are different capabilities and most vendors use one word for both.
4. Equipment history. Decide what you actually reach for on a callback: a serialised per-unit asset register, or the full service record at the address with the model, serial and data-plate photo on the job. Residential shops overwhelmingly want the second.
5. Offline need, as a named action. Not “does it work offline” but “can my technician finish the invoice and take the money in a basement with no bars?” Ask it that way and the answers stop sounding alike.
6. Accounting handoff. Opsler hands your bookkeeper a QuickBooks-formatted or Xero-formatted file they import as one reviewed batch, so nothing lands in your ledger that nobody looked at. Ask every other vendor what actually crosses over, and who checks it.
7. Implementation appetite. Some products on this page expect a project with a budget behind it. Decide whether you have one before you fall in love with a feature list — and if you do not, the small-team group starts working the same week.

Run those seven against Opsler’s published pricing and there is nothing hidden behind a demo: $25 a seat, no minimum, two seats free indefinitely, and a one-time lifetime option at $499 for 5 seats.

How this HVAC software list is kept accurate

Every price here is read from the vendor’s own site on the check date shown, and re-read when it moves. Where a price comes from a directory rather than the vendor, the directory is named and the figure is labelled Reported. Where a vendor publishes nothing, that is what the row says.

Two vendors on this HVAC software list re-price from a control most comparisons never touch — Housecall Pro’s Teams / Individual switch and Jobber’s team-size band — and a single fetch of either page returns one state while looking like it returned all of them. That is why every figure above carries the state it came from. It is also why round-ups still showing a Housecall Pro Basic plan in the fifties, an annual-billing column, or a flat monthly fee per additional seat are working from a price list that no longer exists — none of those three appears on the vendor’s page today.

Opsler publishes this page and is one of the ten platforms on it, described against the same five criteria as everyone else. If you want the product page rather than the comparison, HVAC software from Opsler shows the job types, service calls and maintenance agreements an HVAC account arrives with on day one.

HVAC software questions

Decide by service model and pricing model, in that order — feature lists come third. If you run residential service calls and maintenance visits with two to ten people, the small-team group is where to look: Opsler, Jobber and FieldPulse. Opsler is $25 per seat per month with no seat minimum and two seats free indefinitely, so a three-van shop pays for three. Jobber prices by team-size band, which means the whole plan re-prices the moment you cross one — at 2-5 people its cheapest is Connect at $199 a month. FieldPulse quotes per seat and publishes nothing, so you cannot compare it without a sales call. For a small company the pricing model is usually the decision, because every product in that group books a job, quotes it and invoices it.

Opsler is built for residential and light-commercial service work: a customer, an address, a scheduled visit, an estimate, an invoice, the parts that came off the van. That is deliberately a different job from commercial project accounting, work-in-progress reporting and contract-value job costing, which is what the commercial platforms on this page are engineered around. If your week is service calls, planned maintenance and change-outs for homeowners and small commercial sites, Opsler is built for exactly that week — and you can prove it on the free plan, two seats and 50 jobs a month, before you spend anything.

Price your real team, not the headline. Take your actual headcount, office and field separately because several vendors charge differently for each, and work the monthly figure on each vendor's published terms — including what happens the month you hire. Then add what sits outside the subscription: implementation, data migration, training, per-transaction card processing and any module that turns out to be a separate product. 6 of the ten vendors on this HVAC software list publish no plan price on their own site, so comparing them means entering a sales process first. Opsler sits at the other end: $25 a seat, published, the same number for a one-van shop and a ten-van one, with no minimum and no tier above it.

Ask for the specific action rather than the feature name. Attics, crawl spaces, plant rooms and rooftops are genuinely bad for signal, and "works offline" covers everything from read-only cached job details to full data capture — vendors use the same phrase for both. In Opsler the field app caches today's jobs, the parts and service catalogs, van stock levels and customer history before the technician leaves the yard. From there, with no bars at all, they can open the job, change its status, tick the checklist, photograph the work, finish the invoice and take payment. It queues on the device and uploads the moment a signal comes back. Put your own named action to any other vendor in writing, and get the answer in writing.

Yes, and for a residential shop it is the part that pays for itself. Opsler generates recurring service visits from a repeating schedule — every N days, weeks, months or years, on chosen weekdays or a day of the month, ending never, after a set number of visits or on a date — so the spring and autumn rounds land on the board without anyone rebuilding the diary. Full service history sits on the customer and the service address, so a technician arriving for a callback sees every previous visit, the parts that went in and what is still under warranty. HVAC shops photograph the data plate at install and record the model and serial on the job, where both stay searchable and surface on every future visit to that property.

The part worth planning for is your customer list, and it is a file rather than a fortnight of typing. Opsler gives you a downloadable Excel template for customers — name, phone, email, service and billing address, alternate phone and notes — and rows whose phone number already exists are skipped, so a second run does not duplicate your list. Team members, inventory and locations have the same import, and every team member you create or import gets their registration invitation automatically. Pick your trade at signup and the account arrives already speaking it: HVAC job types, the right terminology and 20+ price-book items ready to edit rather than a blank screen.

Try Opsler for a small HVAC service team

Two seats free indefinitely with 50 jobs a month, or the full Pro feature set on a 14-day trial that takes no card. Pick HVAC at signup and the account already speaks it — service calls, maintenance agreements and 20+ price-book items ready to edit. You can be dispatching this week.

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