Electrician software for UK service and contracting teams
Call it electricians software, software for electricians or electrical contractor software — the job is the same. Opsler holds the enquiry, the call-out, the site history, the quote signed in the hallway and the invoice that goes out the same evening, on one record that nobody retypes. The fault call at 7:40am gets slotted in and your electrician sees it before he has finished his tea.
Pick Electrical when you sign up and the account already speaks your trade — job types, a starter price book and estimate templates you edit rather than build. It installs from the browser onto whatever phone your electrician already carries, so a new starter is working the same morning with no app store and no company handset to buy.
- 2 seats
- free, no expiry
- 50 jobs
- a month on free
- $25
- per seat, per month
- 14 days
- Pro trial, no card
Manage enquiries, customers and site details
The most valuable thing an electrical contractor owns is knowing what is already behind the wall — and in most firms that knowledge lives in one person’s memory. Every enquiry becomes a customer record with the site address, the access notes and the full history of every job done there.
So when a landlord rings about a tripping circuit at a flat you rewired two years ago, the electrician picking it up sees the consumer unit that went in, the circuits that were added, the photos taken at the time and what the last visit found. That is a different first ten minutes on site — and often a different diagnosis. Cold arrivals cost you a second visit; the history costs you nothing.
Customers are unlimited on every plan, including the free one, so there is no reason to keep half the list in a phone and half in a spreadsheet.
Plan call-outs, inspections and installation visits
An electrical week is planned work with emergencies dropped through it. A drag-and-drop board handles both: the same-day fault call sits alongside the periodic inspection and the two-day consumer unit upgrade, with each job fixed to a promised time or left flexible depending on what it actually needs.
When the 7:40am call comes in, you drag it into the day, the movable work reshuffles around the appointments you promised, and the electrician sees the change on his phone without you ringing him from the office. Assigning someone two overlapping jobs raises the clash rather than letting it through, so you find out while you can still fix it instead of when two customers are waiting.
Periodic inspections that fall due on a cycle run as a repeating schedule, generating real jobs on the board rather than sitting in a spreadsheet nobody opens. That is contracted revenue booking itself — and for most electrical contractors it is the work that quietly goes missing.
Give electricians a clear digital job record
The job carries the address, the access notes and the customer’s history out to the field, so the electrician arriving is not the least informed person at the property. Which gate, which key safe, which tenant is in during the day, what the last visit found — all of it on the screen before he knocks.
It opens on the phone he already owns. Opsler installs straight from the browser on Android or iPhone and runs from its own icon afterwards, so putting a new apprentice on the system takes about as long as sending him the link. No app store, no device enrolment, no hardware to buy for someone who might not last the month.
This is the job record, not the certification record. Test results and sign-off stay in whatever your scheme requires — covered properly further down.
Capture notes, photos and customer approvals
Before-and-after photos and completion notes attach to the job as part of finishing it, which is what ends the “that mark was already there” conversation before it starts. On a consumer unit change or a board upgrade, the photo of what was behind the cover is worth more to your customer than any amount of explaining.
And when the electrician spots extra work — an additional circuit, a light fitting the tenant has mentioned — the customer approves it there and then with a one-time code sent to their email and a signature typed or drawn on the screen. What gets recorded is who approved, what they approved, and when. A verbal yes in a hallway is not a record; this is, and it is the difference between billing the extra and absorbing it.
Create quotes and invoices in the field workflow
Quotes build on site from your own price book, so the number your electrician gives at the door is the number you meant to charge rather than one worked out on a phone calculator. Single price for a straightforward job, or three tiers when there is a genuine choice — a like-for-like board change, the same with surge protection, the same again with the circuits brought up and tidied — and the customer picks between two of your options rather than between you and whoever quotes next.
The invoice then comes off the completed job with the line items already on it. No rebuilding it on a laptop at nine o’clock, no wondering whether the extra socket made it onto the bill. Approved quote in, invoice out, same figures the whole way through.
Quoting and estimating in more depth sits on tiered estimates, and the whole enquiry-to-payment flow on UK job management software.
Track materials, time and job status
Cable, accessories and the parts off the van record against the job as they are used, and time is recorded per visit. On day-rate and hourly work that is the difference between an invoice you can stand behind and a conversation you lose — because the hours came off the job as it happened rather than from somebody’s memory on a Friday.
Status carries the job from booked through to invoiced on the same record, so the office can see what has been done without ringing the van, and nothing needs re-entering into a second system at the end of the week. One record, one version of what happened. The job card itself is covered on UK job card software.
Electrical certificates, test results and Part P boundaries
Ask a software vendor what they do about certificates and watch the answer get longer. This one is short, and you can hold us to it.
Opsler makes no certification or compliance claim.
No Electrical Installation Certificate, no EICR, no Minor Works Certificate. No test-instrument integration, no BS 7671 compliance check, and no notification to a competent-person scheme. Those are set by official regulation and by your scheme, and they belong to the competent person who did the work.
That is deliberate rather than a gap waiting to be filled. A document that looks like the current certificate but is not it would be worse than having nothing in the software at all. Your scheme’s certification process runs alongside, unchanged — and Opsler handles the customer, the schedule, the quote, the evidence and the invoice around it, which is the half that eats your evenings.
VAT and getting the numbers to your accountant
VAT is a tax type you configure once and mark as your default — from there it applies per line on every quote and invoice you send, at the rate you set, without anyone doing the sums by hand at the end of the month.
What crosses to your accountant is a file: Opsler produces a formatted CSV export of invoices and payments that you download and import yourself. That is a real saving against retyping a month of invoices, and it is genuinely a different thing from a live connection — which also means there is nothing to re-authorise at the worst possible moment and no third party sitting between you and your own numbers.
Electrician software evaluation checklist
9 questions with a specific answer against each — 7 Opsler does, 2 that belong to a different tool. Copy the list into your next vendor call. Any electrician job management software worth buying will answer all 9 in writing without being chased for it.
| Capability | Opsler | Detail |
|---|---|---|
| Customer and site records with history | Yes | Every past job at that address, in one place |
| Scheduling call-outs, inspections and installs | Yes | Drag-and-drop board, fixed or flexible jobs |
| A digital job record for the electrician | Yes | Address, access notes and history travel with the job |
| Photos and customer approval on site | Yes | Before/after evidence and a one-time-code sign-off |
| Quotes and invoices from the same job | Yes | Single-price or three-tier, invoiced without re-typing |
| Time and materials tracked per job | Yes | What was used and how long it took, against the record |
| EIC, EICR or Minor Works Certificate generation | Elsewhere | Your scheme's own certification process, running alongside |
| BS 7671 compliance checking or Part P notification | Elsewhere | Certification belongs to the competent person, not to software |
| VAT applied per line on every quote and invoice | Yes | Set your rate once, mark it default, and it lands on everything |
Put next week’s call-outs through it
You and one electrician can run the whole thing at no cost, indefinitely: 2 seats, 50 jobs a month, unlimited customers, 100 inventory items in 1 location and 21 core features on the Budding plan. Load your real sites and your real access notes into it — that is the only way to find out whether an electrician will actually open it on a Tuesday. Growing past two costs $25 for each further seat, with no minimum, no band and nothing above it to be upsold to later, and the 14-day Pro trial takes no card. Billing is in US dollars.
Electrician software questions
Name the bottleneck first, because it splits the market cleanly in two. If the pain is administrative — enquiries going cold, call-outs double-booked, quotes written on the back of a job sheet, invoices going out a fortnight late — you want field-service software built around customers, schedules and money, which is what Opsler is: $25 per seat per month, no seat minimum, and free for the first two people so you can test it on a real week. If the pain is certification — producing EICs and EICRs, managing competent-person-scheme paperwork — that is a separate category of software built for electrical certification, and the two run alongside each other. Most contractors above two vans end up with one of each, and the expensive mistake is buying one and expecting it to do both.
Not this kind. Electrical certificates — the Electrical Installation Certificate, the EICR, the Minor Works Certificate — and Part P notification are set by official regulation and by your competent-person scheme (NICEIC, NAPIT or similar), and the certificate is tied to the competent person who did the work rather than to a piece of software. No general field-service tool replaces that, and one that offers you a lookalike template is selling you a risk. What Opsler owns is everything around the certificate: the customer and site record, the schedule, the quote approved on site, the photo evidence, the materials and time, and the invoice. Your certification process runs beside it, unchanged.
Four, on a real job rather than a demo, and all four fit inside the free plan. First, take an enquiry through to a scheduled call-out and count the screens — it is your highest-frequency workflow so it should be your shortest. Second, build a quote on site from your own price book and get it approved with a code and a signature before you leave the drive. Third, complete a job with before-and-after photos and check how long it added to the visit; anything that slows the electrician down gets abandoned by the second Friday. Fourth, export a month of invoices and actually import the file into your accounting package. Whoever you shortlist, run those four before you sign anything.
There is, and nothing expires on it. Budding covers 2 seats — one admin and one electrician — with 50 jobs a month, unlimited customers, 100 inventory items in 1 location and 21 core features, at no cost, for as long as you want it. A one-van contractor with somebody answering the phone sits inside that comfortably and never has to upgrade. When the third electrician joins, Pro costs $25 for that seat: no minimum to hit, no band to jump, nothing above it to be sold later. The 14-day Pro trial asks for no card. Billing is in US dollars.
Ready to Run Your Business Without the Chaos?
Scheduling, dispatch, estimates, invoicing, customer portal, and a free branded website — start completely free, upgrade to Pro when you scale.
Free forever on the Budding plan. No credit card required.