Automated Time Tracking
Eliminate paper timesheets. Track exact travel and labor hours seamlessly via the technician's natural workflow.
The Problem: Trusting technicians to accurately fill out a paper timesheet at the end of the week is a guaranteed way to bleed money. People round up, forget exact drive times, and blur the lines between billable and unbillable hours. You end up overpaying on payroll and undercharging on labor.
How It Works
Opsler turns the technician's everyday app interactions into perfectly precise payroll data.
- Step 1: Status Triggers — The technician taps 'En Route' to get driving directions. Opsler instantly starts a background timer categorized as 'Travel Time'.
- Step 2: Labor Tracking — Upon arriving, they tap 'Arrived'. Opsler stops the travel timer and immediately starts a new timer categorized as 'On-Site Labor'.
- Step 3: Job Completion — When the invoice is signed and the job is marked 'Complete', the labor timer stops. The entire sequence is recorded to the minute.
- Step 4: Timesheet Generation — These individual blocks of time are automatically aggregated into the technician's weekly digital timesheet for office review.
Who Uses It & Business Impact
Protect your largest expense: Payroll.
- For Office Administrators — Payroll takes minutes instead of hours. No more deciphering messy handwriting or arguing with technicians over when they actually got to a job site.
- For Business Owners — Accurate time tracking instantly improves your margins. By stopping 'time theft' (even accidental rounding up), you ensure you are only paying for the exact minutes worked, while also getting true visibility into your unbillable windshield time.
Frequently Asked Questions
No. The time tracking is entirely driven by their workflow. When they tap 'En Route', the system starts tracking travel time. When they tap 'Arrived', it stops travel time and starts job labor time. When they tap 'Complete', the clock stops. It requires zero extra effort.
Yes. Opsler integrates with our Payroll Analytics module to calculate total hours worked in a week, automatically flagging any hours that cross your configured overtime thresholds.
Human error happens. If a tech forgets to mark 'Complete' and goes home, the office admin can easily adjust the timesheet manually in the dashboard. Opsler logs all manual adjustments in the audit trail for transparency.
Because the exact labor minutes are tracked per job, Opsler automatically calculates the true labor cost (using the tech's burdened hourly rate) and applies it to the job's Gross Profit report.
Related Features
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